Privacy Policy of YTK Tutor

The privacy of YTK Tutor users is very important to us here at YTK Worklife (FKA YTK Association). We commit to protecting the privacy of YTK Tutor users and complying with the legislation on data protection and processing personal data. We also ensure that we always process the personal data of the users safely.

We need your personal data to register you in the YTK Tutor platform. Below, you can read more about how we collect and process your data and which partners we work with, and how you can request information about yourself. In addition, we explain below in more detail how we are committed to protecting your privacy while processing your personal data.

General questions and answers:

1. What data do we process?

We primarily only collect personal data from YTK Tutor users themselves, and only for the purposes mentioned above and to the extent necessary.

2. What rights do I have? 

All data subjects have the right to:

YTK Tutor users can check their contact details on the Howspace platform, on which the YTK Tutor service is built. YTK Tutor users can update their contact details in the service. You can read the Howspace platform’s privacy policy here.

If a registered YTK Tutor user is a member of YTK Worklife and wishes to exercise their rights as a registered user, we kindly ask them to contact us primarily through our OMA+ service.

Registered users of YTK Tutor who are not members of YTK Worklife ry are requested to contact us by email at yhdistys@ytkpalvelut.fi, from where any additional instructions will be sent. We will respond to requests as soon as possible, within one month at the latest. If we need more time, we will contact you within a month. As a rule, the audit is free of charge once a year.

3. Data storage and security

YTK Worklife only collects personal data that is necessary and required for the purpose of processing. Data is not collected or stored in any larger amounts or for any longer time than required for this purpose. We will retain your data for a maximum of 12 months after your last login.

The information systems, in which the data is stored, are protected by technical means and located in a locked and well supervised premises. The data network is protected by firewalls and other technical means.

The data storage periods are determined based on the currently valid legislation and taking the need and purpose of processing into account.

YTK Tutor’s privacy policy

1. The registry keeper

YTK Worklife (FKA YTK Association)

Address: Teollisuuskatu 4, 32200 Loimaa  

yhdistys@ytkpalvelut.fi  

2. Contacts in issues related to the register 

YTK Worklife

Teollisuuskatu 4, 32200 Loimaa  

yhdistys@ytkpalvelut.fi   

p. 02 760 7630 (Mon-Fri 9-11)

3. Name of the register

YTK Tutor user register

4. Purpose and legal basis for processing personal data

The processing of personal data is based on Article 6(1)(a), (b), (c) and (f) of the EU General Data Protection Regulation (2016/679). The processing of personal data is necessary for maintaining the YTK Tutor user register.

In principle, the processing of personal data is based on YTK Worklife’s legal obligation to maintain the YTK Tutor user register. YTK Worklife may also process your personal data if required by other legislation. YTK Worklife has legitimate interests related to its operations, such as further development of its operations, quality control and investigation of possible misconduct, marketing and communication, and your personal data may also be processed on these grounds.

The purpose of the register is to manage the personal data of YTK Tutor users in real time during the use of the service, to maintain and develop the register, and for marketing and direct marketing.

5. Whose data do we process?

As a rule, we process the personal data of YTK Tutor users.

6. What data can we collect?

a) Personal data

b) Online service cookie information

7. From which sources do we collect personal data?

Personal data is mainly obtained from the information provided by YTK Tutor users themselves when registering on the Howspace platform. In addition, personal data may be collected in situations where the user generates content on the YTK Tutor platform, for example by writing answers in comment fields.

8. Who processes personal data and with whom can we share your personal data?

YTK Worklife’s staff’s right to process YTK Tutor users’ personal data is determined by the user authorization specified in this job description. External service providers authorized by YTK Worklife may also process personal data to a limited extent. They process data on behalf of and for YTK Worklife. The processing is governed by a binding agreement between the parties, which takes into account data protection requirements. Ownership of the data is not transferred from YTK Worklife to a third party, and the third party does not have the right to use the data for purposes other than those specified in the agreement.

YTK Worklife may disclose your personal data in response to a court order or similar order.

9. Do we transfer your personal data outside the EU? 

In principle, information is not transferred outside the European Union or the European Economic Area. In some situations, YTK Worklife may use resources and servers around the world while providing services. Therefore, YTK Worklife may transfer your personal data outside the country, in which the services are used, and possibly also to countries outside the EU and EEA, where the legislation does not provide special protection for personal data or where the legislation on data protection is very different. In these cases, YTK Worklife ensures that there is a legal basis for the transfer of information and that the personal data of the user is protected in accordance with the applicable legislation by using (if necessary), for instance, standard agreements approved by the appropriate authorities and requiring compliance with the appropriate technical and practical data protection measures.

10. How long will we process your personal data? 

YTK Worklife processes your personal data in this register as long as YTK Worklife has a valid basis for processing the data as described in section 4 of this privacy statement, as well as for a reasonable period afterwards.

11. Data storage and security

YTK Worklife only collects personal data that is necessary and required for the purpose of processing. Data is not collected or stored in any larger amounts or for any longer time than required for this purpose.

Secure maintenance and disposal of the data storage media used for the processing of personal data guarantee that unauthorised third parties will not gain access to personal data. The IT hardware and data network are physically protected and located in locked and supervised premises. The data network is protected with a firewall and other technical means.

Only persons authorised by the controller have access to the register. Access to data, software and systems is limited by technical means (username, password) to persons that handle the duties of the association. Access to premises where confidential information is processed or archived is only permitted to persons who need to access the premises to carry out their duties. The outer doors of the production premises are covered by a surveillance system. The employees are supervised through an access control system. The register users are bound by non-disclosure agreement and therefore must not pass on the data they process.

12. How can you exercise your rights regarding your personal data?

As a registered user, you have several options for influencing the processing of your personal data. We will respond to requests as soon as possible, within one month at the latest. If we need more time, we will contact you within a month.

If a registered YTK Tutor user is a member of YTK Worklife ry and wishes to exercise their rights as a registered user, we ask that they primarily contact us through our OMA+ service.

Registered users of YTK Tutor who are not members of YTK Worklife ry are requested to contact us by email at yhdistys@ytkpalvelut.fi, from where any additional instructions will be sent.

Your rights include:

a) The right to access personal data collected about you

YTK Tutor users can check their contact details on the Howspace platform, on which the YTK Tutor service is built. Users of the YTK Tutor service can update their contact details in the service. You can read the Howspace platform’s privacy policy here.

Requests regarding personal data can be made by sending a message via the OMA+ service, provided that the registered YTK Tutor user is a member of YTK Worklife ry. The request for access must specify in detail what information the person wishes to check and for what period. Registered users of YTK Tutor who are not members of YTK Worklife ry are requested to contact us by email at yhdistys@ytkpalvelut.fi, from where any additional instructions will be sent. As a rule, the inspection request is free of charge once a year.

b) Right to request correction of personal data collected about you

If you notice any errors or omissions in your data, you can submit a correction request to us.

c) Right to request deletion of personal data collected about you

We are obliged to delete the personal data you have requested from our register if any of the following criteria are met and there is no obligation to retain the data under other legislation or official regulations:

  1. the personal data is no longer necessary for the purposes for which it was processed;
  2. you withdraw your consent and there is no other legal basis for the processing;
  3. you object to the processing on grounds relating to your particular situation and there are no legitimate grounds for the processing;
  4. the processing of the data is unlawful;

YTK Worklife may have a legitimate interest or a legal right to process your personal data for a certain period of time after you have stopped using the service.

d) Right to request restriction of the processing of personal data collected about you.

You may request YTK Worklife to restrict the processing of your personal data if:

you dispute the accuracy of the data we have registered or the lawfulness of the processing of the data, or if you have objected to the processing of the data in accordance with your rights, you may request us to restrict the processing of your personal data to storage only. In this case, the processing of the data will be restricted to storage only until the accuracy of the data has been verified or it has been determined whether our legitimate interests override your interests.

e) Right to transfer the data you have provided from one system to another

You have the right to receive the personal data you have provided to YTK Worklife in a structured, commonly used, and machine-readable format, and the right to transfer that data to another controller.

f) Right to lodge a complaint with a supervisory authority

If, where possible, a dispute concerning the processing of your personal data cannot be resolved amicably between you and YTK Worklife, you have the right to refer the matter to the Office of the Data Protection Ombudsman for resolution.

13. Which country’s law applies to the processing of data? 

The Finnish law as well as EU law directly applicable in Finland, such as the General Data Protection Regulation of the EU, apply to the processing of this personal data file and the personal data included in it.

14. Changes

We understand the importance of data protection for our members and the visitors on our website, and we aim to stay in the vanguard of development in this respect, too. YTK Worklife can amend this data protection and privacy statement. The changes will be published on this page.